Details of the fields used for managing an artwork.
Field name | Description | Example(s) |
Status | All items can either be In stock, Archived or Sold, this maintains the integrity of your inventory. | Select one of the options |
Cost | Enter the cost of the item. | Enter any amount |
Asking price | Enter the asking price of the item. | Enter any amount |
Asking price (VAT) | Enter the asking price of the item including VAT. | Enter any amount |
Foreign currency | Enter the foreign currency symbol. | $ € |
Foreign cost | Enter the foreign cost of the item. | Enter any amount |
Foreign asking price | Enter the foreign asking price of the item. | Enter any amount |
Sum additional costs | Sum additional costs | Enter any amount |
Sum projected costs | Sum projected costs | Enter any amount |
Insurance value | Enter the insurance value of the item. | Enter any amount |
Condition | Brief description of the condition of the item when first received / documented. | Good; Fair, tear in left corner; Poor, painting cracking |
Sale name | Enter the name the person (persons, organisation, etc.) that purchased the item. Note: you should select Sold (Status section). | Enter any name |
Sale date | Enter the date the item was sold. Note: you should select Sold (Status section). | Enter any date (format: dd mmmm yyyy) |
Sale amount | Enter the sale amount of the item. | Enter any amount |
Storage building | Permanent storage building. Standardised terminology advised for later retrieval. | Main building; Office |
Storage block | Permanent storage block. Standardised terminology advised for later retrieval. | Block A; Office block |
Storage floor | Permanent storage floor. Standardised terminology advised for later retrieval. | First floor; Top floor |
Storage room | Permanent storage room. Standardised terminology advised for later retrieval. | Room 10; Basement; Main vault |
Storage specific | Permanent storage specific. Standardised terminology advised for later retrieval. | Shelf 10; Rack 13; Cabinet 23, box 19 |
Invoice number | Invoice number relating to the sale of the item. | A100; 347764 |
Invoice details | Invoice details relating to the sale of the item. | Enter any text here |
Order number | Order number releting to the sale of the item. | Enter any text here |
First evaluation date | Year item was first evaluated. | 1955 1875 |
First evaluation | First evaluation in local currency. | R5000; R90.50 |
Latest evaluation date | Year item was last evaluated. | 1955 1875 |
Latest evaluation | Latest evaluation in local currency. | R5000; R90.50 |
Evaluation notes | Notes pertaining to the evaluation of the item. | Note marked increase over last 2 years; Evaluation not verified |
Consignment date | Date of consignment. | 1 August 2012 |
Notes | Any general notes related to the Management. | Any information can be entered |